1. Introduction
Hindu Samaj Swindon Centre (HSS) is committed to protecting the privacy and personal data of our members, visitors, volunteers, donors, staff, and service users.This policy outlines how we collect, use, store, and protect your personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
2. Who We Are
HSS is a registered charity and community organisation located in Swindon, providing religious, cultural, educational, and community services.
Contact details:
Hindu Samaj Swindon Centre
Wyvern House, Swindon, SN1 1QN
Email: info@swindonhindusamaj.co.uk
3. What Data We Collect
- We may collect the following categories of personal information:
- Date of birth (for youth activities or age-specific services)
- Payment or donation details (for events, hall hire, or donations)
- Emergency contact details (for event attendees or youth participants)
- Religious preferences or dietary requirements (if relevant for event planning)
- CCTV footage (for onsite security)
- Photos/videos (for community events – only with consent)
4. How We Collect Your Data
We collect data through the following means:
- Forms completed on our website or in person
- Registration for events or activities
- Hall hire agreements or donation forms
- Communications by phone, email, or in writing
- CCTV monitoring at the Centre
5. How We Use Your Data
We use your personal data for:
- Managing membership and communicating with members
- Coordinating events, activities, and services
- Processing donations or hall bookings
- Maintaining safety and safeguarding records
- Complying with legal or regulatory obligations
- Sending updates, newsletters, or event information (with your consent)
6. Lawful Basis for Processing
We process your data under one or more of the following lawful bases:
- Consent
- Contractual obligation (e.g., hall hire agreement)
- Legal obligation (e.g., safeguarding, financial reporting)
- Legitimate interest (e.g., communicating with members about events)
7. How We Store and Protect Your Data
We are committed to safeguarding your information:
- Personal data is stored securely in locked files or password-protected digital systems
- Access is restricted to authorised individuals only
- Regular reviews are conducted to ensure data accuracy and necessity
- Data is retained only for as long as necessary for the purpose collected
8. Sharing Your Data
We do not sell or trade personal data. We may share your data with:
- Trusted third parties who assist in delivering our services (e.g., IT providers, e ent coordinators)
- Regulatory bodies or law enforcement, where legally requiredAll third parties are required to handle your data in compliance with data protection law.
9. Your Rights
Under the UK GDPR, you have the right to:
- Access your data
- Correct inaccurate or incomplete data
- Request data deletion (where lawful)
- Withdraw consent at any time
- Object to or restrict processing
- Lodge a complaint with the Information Commissioner’s Office (ICO)
To exercise your rights, please contact us at info@hindusamajswindon.co.uk.
10. Use of Our Website
11. Policy Updates
We may update this policy from time to time. The latest version will always be available on our website or upon request.
